FAQ

Teams, Rosters, Schedules, Games, Scores

Teams, Rosters, Schedules, Games, Scores

Question

• What is My Games?
• Why is it asking me to complete my information?
• How do I score games?
• What is this questionnaire I have to complete to submit my game score? Where do I enter the spirit score? How important are spirit scores?
• What if my Captain is out of town and we need to enter scores for our games?
• What if I notice an error in the schedule?
• What if I want to change my team name? shirt colour?
• How do I manage my roster?
• I am trying to add a player to my roster and get the message "Inactive players may only be removed from a team. Please contact this player directly to have them activate their account." or "Only registered players can be added to a team."
• I am a player listed as "request to join by captain" on the team roster. How do I accept/decline the request?
• How do I sign up to be a member of a team? I am already registered.
• When do we call a game weatherwise?
• Why are schedules not posted in advance for (Monday) league games? Do they get posted every Thursday? Friday?
• How do I join a team?
• Can't see how to make my team "open" from closed, so that all of my team members that are now registering can join. How do I do this, please?
• What if it rains?
• What is a 'shuffle' in regards to the scheduling, as mentioned in the area regarding postponed games that need to be rescheduled before the next 'shuffle' thank you!

Answer

What is My Games?

Originally referred to as Leaguerunner, My Games is public-domain software written by some members of Ottawa Carleton Ultimate Association a few years ago to handle their league scheduling, scoring and standings They have been using it to run their league since then, and improving it over time. We have adapted it for some of our specific needs, and will continue to add to it, in conjunction with the original developers, so that it provides the best possible solution for our members. The "My Games", "My Profile", "Registration", "Field List" and "Schedules and Standings" menu items take you to the most commonly used areas of My Games.

Why is it asking me to complete my information?

The first time you go to any My Games page, you will be prompted to complete your personal information. We brought much of this forward from the old database, but that information may be outdated, and there are new fields that My Games requires which were not previously tracked, so you must go through this process once. If you are a new user just signing up, you will be required to complete this information before the administrator will approve your account.

How do I score games?

First, you must be logged in to the system. If you are, there will be a My Games link in the left-side menu. Click this link, and you will be taken to your personal My Games Leaguerunner page. This page includes a list of your recent games; any which do not yet have a score will have a "submit score" link.

What is this questionnaire I have to complete to submit my game score? Where do I enter the spirit score? How important are spirit scores?

Your answers to these few questions are used to calculate a spirit score for the game. You must answer each question in order to submit your score. It may take an extra minute to read through the questions and answers the first couple of times, but you will quickly get the hang of it. Please answer honestly; spirit scores are very important. While they do not currently have an immediate impact on results or standings, spirit scores are important in reviewing team or individual incidents. They also help our Club identify teams who need assistance in improving their spirit. In the near future, we hope to make spirit scores more relevant in terms of rewards or possible penalties.

What if my Captain is out of town and we need to enter scores for our games?

If your Captain will be absent, he/she should first update the roster to include an assistant captain. If your Captain has not done so and is absent, please have a team representative email admin@tuc.org with a request to be made assistant captain. Once this change has been made to your roster, the new assistant will be able to score games.

What if I notice an error in the schedule?

Contact admin@tuc.org or the indicated Convenor in charge and notify them of the error. In the event that games are switched all impacted Team Captains are notified and the Captains are responsible for communicating the change to their teammates.

What if I want to change my team name? shirt colour?

First, you must be logged in to the system. If you are, there will be a My Games link in the left-side menu. Click this link, and you will be taken to your personal My Games page. This page includes a list of all teams that you are a member of. Click the name of the team you want to look at. If you are the captain, you will be given an "edit team" menu option, which will let you make these changes.

How do I manage my roster?

First, you must be logged in to the system. If you are, there will be a My Games link in the left-side menu. Click this link, and you will be taken to your personal My Games page. This page includes a list of all teams that you are a member of. Click the name of the team you want to look at. If you are the captain, you will be given an "add player" option that will guide you through adding someone to the roster. You will also get a listing of the current roster; clicking on the link in the "roster position" column next to a player's name will allow you to change their status on the team, including removing them from the roster.

I am trying to add a player to my roster and get the message "Inactive players may only be removed from a team. Please contact this player directly to have them activate their account." or "Only registered players can be added to a team."

Inactive players are those that have signed up but not yet been approved by an administrator. This approval usually takes place within one business day. If after a day you have the same problem, have them contact admin@tuc.org to get any issues with their account resolved. If a player is marked as active, then this probably means that they have not yet registered and paid their current membership fees. It may be that they mailed in a cheque but we haven't processed it yet. Once they have completed their membership registration and payment has been received, you will be able to add them.

I am a player listed as "request to join by captain" on the team roster. How do I accept/decline the request?

First, you must be logged in to the system. If you are, there will be a My Games link in the left-side menu. Click this link, and you will be taken to your personal Leaguerunner page. This page includes a list of all teams that you are on the roster of. Clicking a team name will take you to a page with detailed information about this team, including the roster. Next to your name will be your current position on the team. Clicking on your position will take you to a page that provides a list of options, such as becoming a substitute or regular player, or declining the invitation. Choose your desired level of participation and submit the change. The Leaguerunner FAQ may also be helpful to you. Please note that before you accept the invitation, your captain will not be able to see the information they need to communicate with you about the team, such as your email address and phone number.

How do I sign up to be a member of a team? I am already registered.

Most teams have "closed" rosters. This means that players must be invited to join the team by the captain, and then the player accepts the invitation. When you are invited, an email will be sent with instructions on accepting or declining. Alternately, your captain can edit the team and make the roster "open", which means that anyone can ask to join the team, and the captain approves or denies the request. Each process requires that the captain and the player "agree" on the roster change, in order to protect our members privacy and avoid other abuses of the system.

When do we call a game weatherwise?

TUC updates it's Weather Hotline (416.426.7432) every game day by 3:30pm. If games are canceled, we will also post on the home page of the website. If games are not canceled but teams experience inclement weather during their games, it is at the discretion of the captains to make the call.

Why are schedules not posted in advance for (Monday) league games? Do they get posted every Thursday? Friday?

Schedules are normally posted in advance, however at the beginning of the season (first 3-4 weeks) we are playing catchup from summer registration. We only have time to schedule the next week's games for each night and once we get caught up, we start to schedule games 1-2 weeks in advance. Note that we cannot scheduling much further ahead than that because we require scores to be reported in order to optimize matchups.

How do I join a team?

Please read our 'Looking to Join a Team?' page on the TUC website.

If you have found an existing team to play with, all you need to do is sign-up for your TUC membership, then notify your captain. He/she will then invite you to join the team roster in Leaguerunner (you will receive an email requesting approval for this invitation). Once on the team the captain will collect your portion of the team fee, to be worked out by the captains/players.

Can't see how to make my team "open" from closed, so that all of my team members that are now registering can join. How do I do this, please?

Find your team in Leaguerunner (the My Games link in the left-hand menu) and click on Edit Team in the menu just to the left of it, which should allow you to change status to open. Closed Team status prevents players from inviting themselves to the roster, but it does not prevent a captain from inviting players. Open Team status allows captains to invite players as well as players to invite themselves. As a captain you simply find your team in leaguerunner and click on it, which will then show your current roster. There is a menu just to the left that includes the 'Add Player" function. Click on that and then search for a player to invite by last name. Note that you cannot invite players who are not registered members of TUC.

What if it rains?

Please review the TUC Bad Weather Policy. On the day of your game you can call the TUC Rain Line (416.426.7432) anytime after 3:30pm to find out if games are on or canceled. Typically games will be not be canceled, however with prolonged rainfall or serious weather (severe thunderstorms, lightning, other) we may choose to cancel games.

What is a 'shuffle' in regards to the scheduling, as mentioned in the area regarding postponed games that need to be rescheduled before the next 'shuffle' thank you!

The 'shuffle' refers to our older method of game scheduling prior to the ratings ladder. This page will be updated to reflect our current scheduling.

Postponed games should be replayed within 1-2 weeks (and definitely before playoffs), so that they can still still take effect in the ratings.