Membership Information for 2013

Membership registration is always open for those interested in joining the Club! The Club has recently restructured its membership offerings and our next membership entry point starts April 1 for those who want to start playing with TUC this Spring/Summer (see below). Current Winter League players must have their membership for the membership year which began September 1, 2012. Any Junior player in 2013 must register for their 2013 Junior Membership (Junior membership goes by calendar year).

All players in TUC leagues must first be a valid member of the Toronto Ultimate Club. Members benefit from:

• Free membership disc by Discraft;
• Members can receive a copy of the 11^th edition UPA Rulebook;
• Free or discounted TUC events – skills & theory clinics, new & improved parties, hat tournaments, Midseason tournament, Playoffs tournaments;
• Free LAYOUT– the TUC e-newsletter delivering important updates and latest news directly to your inbox;
• Free Pie Plate – year end souvenir magazine;
• Partner Discounts on discs, apparel and TEAM MEALS;
• Participants accidental liability coverage for all TUC members
• Volunteer Programs – opportunity to teach youth, promote Spirit, and help the Club at events or on committees – earning you FREE GEAR at the TUC Shop;
• TUC Shop – get your Ultimate gear at our head office located at 3269 Bloor Street West, Unit #2
• Voting rights at our Annual General Meeting (not included in Intro Membership)
• Club grassroots membership with Ultimate Canada, giving touring players preferred fee rates and offering new Ultimate programs
• Dedicated TUC Managers – we are here for you!

Membership Types - 2013

The annual ADULT TUC membership is valid for one year, from 2 different starting points in the year. Our typical membership year is from April 1 to March 31 of the following year, making you eligible for leagues starting from Spring through next Winter. But we also offer a membership starting September 1 and finishing August 31 of the following year (making you eligible starting from Fall League through next Summer). This allows any player who missed the Summer League to join late but still receive a full year's value for their membership! These two membership entry points will be valid for Adult, Introductory, & Post Secondary Student memberships. Note that if you join after April 1 but before September 1 (you are playing in Spring or Summer) your membership year starts the April 1 that has just passed, not September 1. Similiarly, if you signup for membership to play in just the Fall or Winter (ie. January 1) your membership year starts the September 1 that has just passed, not April 1.

Adult Membership

The regular annual adult membership fee for returning members is $75/person (Effective April 1st, 2013). Of this amount, $25 is designated for the "Future Fields Fund" which was established in 2003. This fund is segregated from TUC's general revenues and will be used exclusively to improve access to playing fields. Fund outlays will be for capital projects (not operating expenses) such as field partnerships, purchasing land, upgrading brown-field sites, installing lights or artificial turf, or constructing an indoor facility. The remaining $50/person helps fund management fees, insurance costs, and membership packages. All TUC leagues and events are run on a self-financing basis.

Introductory Membership

TUC offers an Adult Introductory Membership for $50. This one-time membership will be offered to adults who are brand new to the Toronto Ultimate Club (never previously been a member). Intro members are eligible to play on as many teams as they want, as long as it falls within the current membership year. Once their Introductory membership expires, they must then acquire a regular full adult membership. Introductory memberships also do not include Fields Fund contributions, voting rights at the TUC AGM, Board level, or other special meetings of the membership.

Post-Secondary Student Membership

TUC also offers a Post-Secondary Student Membership for adults, note this is not to be confused with the Junior Membership! Cost is $50 (no Fields Fund contribution). This membership is available to all full-time and part-time ADULT students - it is our way of helping students save a couple bucks! In order to qualify for a Post-Secondary Student Membership, you must upload a copy of your valid Student ID AND a Letter from the Registrar verifying your current student status. If you do not provide these uploads then your membership will be denied. Post-Secondary Student members are eligible to play on as many teams as they want, as long as it falls within their membership year. You can also renew a Student membership year so long as you are a valid student. Post-Secondary Student memberships include voting rights at the TUC AGM, Board level, or other special meetings of the membership.

Junior Membership

TUC offers a discounted membership fee of $35/person to players who are age 18 years or under by Dec. 31st of that calendar year. Juniors have the same privileges as adult members, except where age restrictions apply under the laws of Ontario (e.g. eligibility for the Board of Directors). Juniors can participate in Adult Leagues, however to do so they MUST adhere to the Juniors Participation Policy, which requires a Responsible Adult to be present for all games and a Responsible Adult Form to be submitted to TUC. Juniors can register on-line but MUST provide TUC with a waiver form signed by a parent or guardian. Download & print the 2013 Juniors Waiver Form and mail it to TUC (or if you sign up late give it to your team captain/coach at your first game).

Membership Fees - 2013/2014

Here are our current Membership Fees (all rates include HST). Note that effective April 1, 2013 our adult membership rates have increased, to account for increased management costs:

*FF stands for Field Fund contribution

League Information

Once you purchase a TUC membership, you are eligible to play in spring, summer, fall outdoor/indoor and fall and winter indoor leagues (depending on the type of membership you purchase and when your membership is valid). Because each league is self-financing, additional fees apply for each league. Registration for some leagues is on a team basis (although these leagues usually also offer hat teams formed from individual registrations), while other leagues offer only individual registration. Details can be found by following the links above. So you register and pay FIRST as a member (which supports staffing & insurance), and then you register and pay for the appropriate league that you want to play in (which supports the actual field costs). Combined costs are still the best value Ultimate in the GTA.

Registering

You must be a TUC member in order to participate in any TUC league and the TUC membership year runs from April 1 to March 31 or September 1 to August 31. The first thing you need to do is create a username and password so that you can get logged in to the site. If you were a member in previous years or even just a BBS user on the TUC website you should be able to log on. Visit our Step-by-Step page and our FAQ section to learn how to do this and where to go from there. If you are still experiencing problems then contact us at (647) 345-8105 and we will get you logged in to the system so that you can register for your membership and join leagues.

On-Line Registration

If you want more information about TUC membership, leagues or tournaments, use the links throughout the website. Once you have completed your Login and your "Leaguerunner" profile then you are ready to go. When you are ready to register for:

• TUC membership, and/or
• a TUC league (spring, summer, fall, winter), or
• a league tournament (midseason, playoffs), or
• a non-league tournament (Zodiac),

our online registration will guide you through the necessary steps. We accept VISA, MasterCard and INTERAC® Online payments. We also allow the option of paying by cheque during the automated online process.

Off-Line Payments

In order to have the most complete and accurate information in our membership database, even if you cannot use the on-line payments system (i.e. no credit card), you must still go through the online registration process (links above). At the point of "Make Payment" just select Offline Payment as your option, and then mail a cheque for the appropriate amount to the TUC office (TUC Registration, 3269 Bloor Street West, Suite #2, Toronto, ON   M8X 1E2).

Any problems? Contact our Administration Coordinator at (647) 345-8105 or by email to admin@tuc.org.

Note that all registration is done online. You can visit the TUC office and register in person with the Member Services Coordinator if you are having difficulties. Please call first (647) 345-8105.

Selected TUC Policies

(Terms & Conditions)

The selected policies listed below are relevant to payment of registration in the Toronto Ultimate Club. Additional policies governing other aspects of TUC operations can be found in the Policies section of the "About TUC" menu.

Refund Policy

Refund requests should be directed to gm@tuc.org. Refunds are granted under the following conditions:

• All refunds less than $50.00 will be charged a minimum $5.00 administration fee
• If a member (individual registration) decides to quit after playing less than 25% of their games, a refund will be granted, less a 10% administration fee or minimum $5.00 administration fee
• If a team (league team registration) decides to quit before the season begins a refund will be granted, less a 10% administration fee or minimum $5.00 administration fee, provided that the cancellation occurs more than two business prior to the start date of the associated league. Team refunds are not issued once a season begins or within 2 business days of the league start date.
• If a team or member (tournament/event registration) decides to quit before a special event begins they should refer to the refund policy that is stipulated for that specific event (in the event registration details). In the absence of special event refund details the above stipulation of two business days notice will apply (to both teams and individuals), and a refund will be granted less a 10% administration fee or minimum $5.00 administration fee 
• If a member or team is incorrectly charged or charged more than once for their registration a refund will be granted for the incorrect difference
• Pro-rated refunds can be requested in extraordinary circumstances (e.g. if a player becomes seriously injured after playing more than 25% of their games) and are at the discretion of the GM
• Other situations may warrant a refund, at the discretion of the GM

Appeals of the GM's refusal to grant a refund or partial refund should be directed to the TUC board at board@tuc.org.

Bounced Cheques - Refused Credit Cards

A $15 surcharge will be added when a payment cheque bounces or when a manual credit card transaction slip is refused. (Note: the on-line payments system validates credit cards in real time. There is no surcharge if an on-line transaction is refused.)

Need More Answers?

If you have any further specific questions about registration, please contact admin@tuc.org or by phone (647) 345-8105.