Note: A PDF version of this document is also available. In the case of any disagreement between this version and the PDF, the PDF will be considered authoritative.
Here is the Touring Submission Form for teams seeking support.
TUC Touring Program 2013
The TUC is involved in this program because it recognizes the value of touring to the game of Ultimate and because touring players represent a skill and knowledge base that can be used to develop Ultimate in the GTA as well as within the TUC.
TUC’s first priority is to its membership, but that is not to say that Touring is unimportant. We aim to establish a balance between the needs of our members (quality Ultimate experience) with those of touring players (TUC resources). Therefore we have refined our system to encourage a sharing of information and knowledge to our members from touring players in exchange for TUC resources.
The TUC Volunteers Policy offers non-touring players credits (# of points per hour, 1 point is equal to $1) for volunteer service. These credits can be redeemed at the TUC shop for apparel and disc merchandise. The touring program incorporates this point system, with touring teams redeeming their points towards TUC resources instead of the TUC Shop. TUC resources are primarily summer training fields for touring teams.
At the beginning of the season, eligible touring teams (or their administrators) must submit a proposal to TUC outlining details of their proposed TUC/Ultimate community commitment, and the respective credits they will earn towards team purchases. TUC will allocate resources (fields) accordingly and teams will be held accountable throughout the season.
TUC requires support from touring teams in the following areas. Emphasis is placed on programs particularly important to TUC player development (see point volunteer point values). Volunteer programs of higher point value will be offered fairly or pre-assigned to prevent unbalanced program participation. Point credits are attached for each hour of volunteer service:
So how can you redeem those points? Teams work with our Touring Committee by tracking and submitting their hours on a regular basis. TUC resources (fields) are worth certain point values (read further). Points may only be used once, whether to redeem resources or at the TUC shop.
TUC will focus its touring support on training fields, which is a top priority for touring teams. The support will be primarily for summer fields, but fall fields will be considered based on budget and hours accrued.
TUC will classify Sports Fields into categories: “Premier”, “A”, “B”, and “C” class fields to rank its fields according to point value. Touring teams can apply for a “class” of field, based on the quantity and type of volunteer hours (or points) they think they will achieve. Below is a table outlining the rating details and the credits required to purchase a training field for the summer season.
An application for a specific class of field is not a guarantee, but TUC will do its best to match requests with available fields. Fields will be allotted to teams based on availability of fields, priority to member leagues, and touring team history. If a team, for example, purchases an “A” class field TUC will provide the best available “A” class field based upon the above criteria. TUC reserves the right to determine field allocation.
Please note the following stipulations:
The TUC Touring Chair will work directly with the captains or representatives of each team to manage the program. Each team should identify a team liaison to work with the committee to track and report activities and to lead communication to the team to coordinate volunteer activities.
Touring team captains/liaison will be expected to track their own community support activities and provide a recap of the activities to the committee. (ie. Description of services rendered and/or note from the event director or other leader present for the community service). TUC reserves the right to request specific documentation for proof of volunteer hours served. TUC also reserves the right to deny volunteer hours that it does not deem acceptable.
Teams who do not meet their promised community service points will be addressed in the following manner:
Deadline # 1: July 11, 2013
Training fields will be assigned to teams until July 11. Teams who do not submit their updated hours, or fulfill 50% of their promised commitment by the deadline of July 11, will either be downgraded to a lower practice field category or removed from TUC fields altogether, at the discretion of TUC.
Teams who submit their updated hours and fulfill 50% of their promised commitment by the deadline of July 11 will be reassigned to the same field or a comparable field for the remainder of the summer touring season and will be required to fulfill the remainder of their commitment to TUC.
Deadline # 2: September 30, 2013
Teams who do not fulfill 100% of their promised commitment will be penalized in 2013 in the form of additional points added to their minimum commitment, or lower class field assignment for 2014.
Teams who fulfill excess volunteer hours (and therefore accumulate extra points) can forward up to 50 points to the following year. This will encourage volunteering in the fall and winter (i.e. off-season clinics) and provide flexibility to touring teams.
Summer Training field support will be provided in full starting May 13 (depending on practice field permit availability) and will last throughout the 2013 season (fields conclude August 29).
All teams must complete the submission form and send to the TUC General Manager and the Touring Committee outlining their proposed commitment and a guideline for the team to achieve its point goals. Proposals must be realistic and TUC reserves the right to request revisions to any proposal. Submissions must be provided by the Deadline of May 3rd 2013.
Submissions will be approved by the General Manager and Touring Committee on the basis of the support requested and the community service proposed. Submissions should include:
Updated March 20, 2013