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Attendance tracking: calling all captains

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Attendance tracking: calling all captains

Postby GregS » Mon Apr 25, 2011 6:33 pm

Attendance tracking in Zuluru is nearly complete, and will definitely be fully functional by the beginning of summer season. All that's missing right now is email notifications and reminders. I'm looking for your input on how this should work, in order to make it as useful as possible for you.

I'm thinking that, at a minimum, reminders should go out to players who haven't confirmed by a certain time. Maybe 3 days in advance (e.g. on Friday for a Monday game, on Monday for a Thursday game)? Just like the roster invite reminders, these will include links for attending and absent, which you don't need to be logged in to use. The attendance system differentiates between regular players and subs, so only the subs that you've invited to a particular game (if any) would be getting these emails.

Should there also be another email, perhaps the day before, reminding people of their status, and including game details?

Should there be emails to captains with attendance summaries? I'd personally prefer to check the web site for that when I want to know, rather than getting yet another email.

How about notification emails to captains when players change their status within a certain time (24 hours?) of the game? These could include a summary, and would definitely include links straight to the game attendance page for you to quickly invite subs if required.

Tell me your thoughts; now is the time to ask for features, not a month from now!
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Postby Kaplan » Mon Apr 25, 2011 8:34 pm

Heya Greg

Exciting news. For a while now most other captains as well as myself have been using HappyTC. It is not without its glitches though. Having attendance through the TUC site will make it like one stop shopping. Here are some things I like and dislike regarding HappyTC.

I like the ability to add a series of games, as the team can fill out the whole season at once.

I like the reminders to players regarding status, as well as the attendance summary emailed to captains. Very important though to have this changeable by the captain, that is, perhaps one team is better updating two days before and another four days before.

One thing I am dissappointed with on HappyTC is that there is not a notification when a player changes their status. Most players would email me as well but sometimes they forget and I am left scrounging for a last minute sub. So I think this is crucial to incorporate.

Thanks for all your hard work improving the site year after year Greg.

Cheers,
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Postby muskokajoe » Wed Apr 27, 2011 7:07 pm

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Postby GregS » Wed Apr 27, 2011 7:50 pm

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Postby muskokajoe » Fri Apr 29, 2011 9:22 am

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Postby GregS » Tue May 03, 2011 11:14 am

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Re: Attendance tracking: calling all captains

Postby lwswong » Tue May 03, 2011 11:24 am

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Postby sean1980 » Tue May 03, 2011 11:35 am

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Postby GregS » Wed May 04, 2011 10:03 pm

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Postby lwswong » Thu May 05, 2011 10:58 am

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Postby GregS » Thu May 05, 2011 1:56 pm

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Postby muskokajoe » Thu May 05, 2011 2:58 pm

Just tried Zuluru Scheduler - a couple of first impressions\comments:

First, very nice :D, and the possibilities when it is integrated with the league scheduling are pretty big.

Icons are a little large (would prefer single-line spaced rows, and narrower columns), and the checkmarks a little small.

I like the sums at the bottom by gender and by player at the right. Almost exactly like my spreadsheets. :)

Players shouldn't be able to edit attendance after the game - (I just changed mine for last Tuesdays and Thursdays games on my spring teams - I'm just a player) - mostly for captain's sanities.

I would like to be able to send reminders 4 days before the game - For Monday games, especially with long weekends, it's nice to be able to remind people before they get weekend brain. System says it will do 4, but only lets you do 3. I can't think of a reason to want 5 or more days....?

With reference to the "adding extraneous occasions" thread: what if we want to invite subs who are not official substitute players? (but still official TUC members, of course!!) Can we add them to the roster and immediately invite them, or do we need to wait for them to accept? Or accept both invites? Or substitute players for other teams that don't need them that day? Hope none of this sounds negative, just asking.

Wish list:
I might regret this later, but it may be nice to automate sub invitation. I.e. if attendance drops below set thresholds, invites could be automatically sent to subs in predetermined order. Some of this is moot in that if people don't update their status, the system can't work, but if they updated their status in the first place, the system wouldn't be so necessary. On further contemplation, not sure how this would work, but it would be nice to somehow fix my players who insist on waiting until game day to confirm. Maybe hypnosis, or voodoo?

Again, kudos!, Greg. I'm new here, but this kinda looks like the future. ;)
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Postby GregS » Thu May 05, 2011 3:50 pm

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Postby lwswong » Thu May 05, 2011 4:58 pm

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Postby pjw » Thu Jun 02, 2011 9:13 pm

Last edited by pjw on Tue Jun 14, 2011 10:18 pm, edited 1 time in total.
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HappyTC shameless plug

Postby pjw » Thu Jun 02, 2011 9:57 pm

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Paid/not paid

Postby pjw » Sat Jun 04, 2011 4:25 pm

"lswong" asked how to track "paid/not-paid" in HappyTC.

Most common options:

1.) Player "notes": Edit the player "notes" field and enter "$" or "paid".(Yes, a player could falsify their own entry, but that's dishonest and you don't want those types on your team.)

2.) Field position: Enter "paid" or "unpaid" in the Field Position. Enable via Team Settings -> Player Settings -> tick Position. If you already use for e.g. "C" (cutter), "H" (handler), simply separate with a comma like "C,paid" or "H,unpaid".

3.) Far future game: Create a game a year in the future, type "other event", tell players what it's used for, and then simply tick the boxes. Players can tick their own boxes; tell them to be honest.. Enable via Team Settings -> Player Settings -> tick Position. If you already use for e.g. "C" (cutter), "H" (handler), simply separate with a comma like "C,paid" or "H,unpaid".

4.) Chalk board: Just use the team chalkboard to make a list, and keep it updated with who's paid & not.
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Postby GregS » Thu Jul 07, 2011 1:13 pm

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Postby GregS » Thu Sep 22, 2011 7:53 pm

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Postby GregS » Mon Sep 26, 2011 3:10 pm

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Postby GregS » Tue Sep 27, 2011 4:22 pm

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Postby GregS » Fri Dec 09, 2011 8:45 pm

The season attendance page no longer shows holidays. Games were never going to be scheduled on those days, so emails would not have gone out to remind people, but it was confusing having those days shown as potential games. Now you captains can enjoy your vacation without worrying that your teammates will show up at a non-existent game!

I also fixed a bug, a few days ago, that was keeping it from accepting attendance updates from some people. It was working fine for most people through the little pop-up, but if you don't have JavaScript you are taken to a new page with a little form on it, and that wasn't working. I hope this is the only source of the occasional vague bug reports I'd hear with regards to this. Apologies to anyone who thought they were going crazy because their updates were being ignored.
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Postby jmccully » Fri Dec 09, 2011 9:26 pm

Brilliant! Bloody brilliant! I had seen games scheduled over the holidays and was fielding inquiries on it already.... "No, we won't be playing on Christmas Day...." It was getting tiresome.
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Postby muskokajoe » Sat Mar 31, 2012 12:54 pm

Not a huge concern, but is there a way I could see the attendance tracking from last season? (I'm a nerd, and) I was thinking last year's attendance would be a good place to start estimating roster size for this season.

If I have actual numbers, it makes the discussion about not enough field time at the one game when everyone shows a little easier. I don't really expect it, but it's nice to be able to say I did my homework.

thanks.
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Postby GregS » Tue Apr 03, 2012 3:44 pm

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Postby muskokajoe » Tue Apr 03, 2012 8:58 pm

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Postby GregS » Tue Apr 03, 2012 10:48 pm

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Re: Attendance tracking: calling all captains

Postby Wartank » Mon Feb 01, 2016 1:38 pm

Hey Greg -- is there a way to modify which of the non-'regular players' get teh attendance updates? or does it always go out to all captains, co-captains, non-playing captains, social reps, etc.?

Thanks!
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Re: Attendance tracking: calling all captains

Postby GregS » Tue Feb 02, 2016 12:03 pm

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