The Board has a number of working committees - should you be interested in joining any of these committees please contact firstname.lastname@example.org
Board Standing Committees
- Executive Committee: The members of the Executive Committee are empowered, at the request of the Chair, to act between Board meetings, in good faith and in times of crisis. The committee consists of the President, the Vice President, and the Secretary.
- Human Resources Committee: The Human Resources Committee establishes performance benchmarks for TUC staff, as well as monitors and evaluates staff performance. The committee consults on recruiting and hiring staff when required.
- Operations Committee: The Operations Committee provides recommendations and consults with TUC staff on changes to operational policy and procedures. The committee will discuss topics including but not limited to: touring, leagues, volunteers, tournaments and operational policies.
- Finance Committee: The Finance Committee is responsible for assisting and advising the Executive Director and the Treasurer, and reporting to the Board, with respect to the preparation of the annual budget and financial statements, and analysis and reporting with respect to significant financial decisions. The committee aims to enhance transparency and accountability, and to support decision making.
Ad-Hoc committees can be created by the Board at any time by a Motion that passes with a majority vote of the Board. Current ad-hoc committees include:
- Governance Committee: The Governance Committee reviews TUC Bylaws and ensures adherence with the relevant Federal and Provincial Not-For-Profit Corporations Acts. The committee also reviews TUC organizational practices and policies, as well as identifies and recommends candidates for the Board.
- Women’s Committee: The Women's Committee liaise with TUC staff, Board of Directors, sub-groups, and members to encourage, maintain, and strengthen women's participation in the Toronto Ultimate Club.
- Juniors Committee: The Juniors Committee leads initiatives to increase Junior's participation and retention. The committee advises TUC staff on ways to develop Junior's programming.
- Communications Committee: The Communications Committee identifies and develops strategies to improve communication with TUC members with the goal to increase member engagement and to help build community. The committee advises and supports TUC staff and Board of Directors with regards to communications.
- Membership Committee: The Membership Committee analyzes trends in TUC members over the last 10 years, shares this information with major stakeholders and suggests league changes to the Operations Committee, if any. The committee assesses whether or not our membership business model is still working: the committee will take surveys, look at other successful clubs across Canada, and propose business model changes (if any) after taking into account financial impacts to the Board and staff.
The Toronto Ultimate Club (TUC or Club) Board of Directors is comprised of up to nine (9) individuals, who must be TUC members in good standing, who have been elected by the membership at the TUC Annual General Meeting (AGM). One does not need to have any special skill set to be on the Board; though the Club does benefit from a varied set of skills and experience. It is important that Board members are active, engaged, and, willing to offer their personal KSAP’s (Knowledge, Skills, Abilities, and, Passion) to the Club. In spite of the not for profit status; Board members are still bound by all laws of Ontario and Canada in their responsibilities and the performance of their duties. Board members are legally and morally responsible for every aspect of the operation of the Toronto Ultimate Club on behalf of its Membership.
In addition to full responsibility for the Club, Directors act as visionaries, problem solvers, listeners, policy makers, and, ambassadors for the Club both among its membership and to external third parties. The Board’s Executive, including the President, Vice President, and, Secretary, has signing authority for the Club. There are a number of roles and responsibilities that TUC Board members are expected to fulfill during their two year term. They must show a duty of loyalty and care, declare any conflicts of interest, and keep important Club information confidential.